Mangorolla CIC is committed to protecting and respecting your privacy. This policy explains how we collect, use, and safeguard your personal data. If you have any questions, please contact us at privacy@mangorol.la.
If you are a participant in one of our activities or sign up to our mailing list, we, Mangorolla CIC, will collect information from you to help us run our activities and send you updates.
Data Controller: Mangorolla CIC, registered in England & Wales, company number 10384826
ICO reference number: ZA2433991. What data we collect, and why
Students
Classes with students under 13 years old are requested to access the site via the use of Login Cards. This method does not require any personal data to be disclosed by the student. Students can optionally provide the data below.
Students over 13 can be given the option to register via a bespoke URL provided to their teacher. This method requires the following data:
Display name Your display name is shown when you ask questions, take part in live Chats, and leave comments. Please do not use your full name. Full name To identify you to your teacher in the event of a safeguarding or behaviour concern. Email address To tell you when your question has been answered, about activity updates, and follow up surveys for you to tell us what you thought of taking part. If you are 13 or above To identify whether you are 13 or above and able to consent to this privacy policy. If you are under 13, your teacher will consent for you to use the site. Your account is linked to your teacher and school, so we can identify you if we need to. Sometimes we will be required to share your name and email address with your teacher. This will happen if you break any of the House Rules or if we have a safeguarding concern.
Teachers
We collect your name, email address, school, and subject responsibilities when you register your interest in our activities. This is so we can send you information about our activities that are relevant to you. We may also send you information about our activities that might be relevant for your colleagues.
We will use your email address to aid verification of your status as a teacher at your school. With your permission, we may also contact your school.
If you are taking part in one of our projects, you will have a profile which you can edit at any time.
Engineers
We ask for your name, email address, and information about where you work when you apply to take part in our projects. We use this to ensure you can participate in our projects, and to send you information about projects relevant to you. With your permission, we may also share your name, email address, information about where you work, and the interactions you have on the site with:
- your employer to check your work status for safeguarding reasons and to inform them of your involvement, and,
- if applicable, a funder of our programme to aid selection of participants and to publicise their involvement.
We also ask for some optional data on academic funding and membership of organisations to assess eligibility for some projects. You can tell us your education history, gender, and ethnicity to help us present a diverse range of engineers to students. If you tell us the name of the school you attended, we may use that to contact your school to invite them to take part.
If you are taking part in one of our projects, you will fill in a profile on this site about yourself and your work, which is visible to the public. You can edit this at any time. You have the ability to discourage search engines from indexing your profile, and to allow your profile to be only visible to logged in users.
Public
If you access the site through a Social Media login — which means your account is linked to either your Facebook, X, or Google account — it will automatically send emails to the address connected to that account. You can remove this at any time by editing your profile and removing the email address.
Keep Me Updated mailing list
If you sign up to our Keep Me Updated mailing list, we will ask for your name and email address. This is so we can send you information about our projects. You can unsubscribe from the list by clicking the unsubscribe link at the bottom of any email.
Debate Kit mailing list
If you sign up to our Debate Kit mailing list, we will ask for your name, email address, and school address. This is so we can email you when we have a new kit out, to ask if you would like one and post it out to you. If we send you a kit, we will also ask you if you received and used it. You can unsubscribe from the list by clicking the unsubscribe link at the bottom of any email.
2. Our legal basis for collecting your information, and how you can remove it
We process personal data under the following legal bases:
- Legitimate Interests: We collect data from students, teachers, and engineers to run our activities.
- Consent: We collect your data for mailing lists only when you have explicitly opted in.
How to Remove Your Data:
You can request data removal by emailing privacy@mangorol.la with your name, email address, and relevant project details. We will delete your data within 30 days.
3. Who we share your information with
Students
If you are a student taking part in our activities, the data you provide us when registering or on your profile page is stored on our site. We use a US-based service, Postmark, to handle outgoing email transactions. They store your email address and metadata for 45 days from sending. We do NOT share your details with anyone else.
Teachers and engineers
We may provide your data to third party suppliers in order to run our activities. All suppliers within the European Economic Area (EEA) are GDPR-compliant registered data processors. We may use suppliers outside of the EEA. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing, or processing. When transferring your information outside of the EEA, we ensure that appropriate security measures are taken. For example, if using a service in the US, it is compliant with EU law with appropriate Standard Contractual Clauses to ensure compliance with GDPR.
The third-party processors we use fall into a number of categories which are listed below:
- IT service providers (Airtable, Basecamp, Alchemer) – software providers we use to help us to run our activities.
- Email systems (Brevo, SendGrid, Postmark, Google Workspace and HubSpot) – to send updates on our activities, and to communicate with participants during an event
Teachers:
- With your permission, we may contact your school for verification purposes.
- We may share your name and username with other participating teachers and staff at your school.
Engineers:
- Employer – with your permission, we will share your name, email address, and information about your level of activity with your employer for safeguarding reasons, and to inform them of your participation.
- Funders – with your permission we will provide your name, workplace, email address, and level of activity in the project to our funders to assist with participant selection, and for research and evaluation purposes.
4. How long we keep your information for
Students
Student personal information will be removed after 36 months of inactivity. That means we’ll delete your name and email address if you’ve given them to us. We will then make any questions, comments, or evaluation surveys you have sent on the site anonymous.
Teachers and engineers
We will keep information about you and your participation for as long as the project continues to run so we have a record of what happened in each event. You can request for us to remove your information at any point.
Mailing lists
We keep your information until you unsubscribe from the list.
5. Accessing your information
You have the right to:
- Access the data we hold on you.
- Correct any inaccuracies in your personal data.
- Request deletion of your data.
To exercise these rights, email privacy@mangorol.la with your name, the email address you used, and the project you participated in. We will respond within 30 days.
6. Site data
Our site uses session cookies to manage your participation. These cookies:
- Help you participate in Chats, vote, and ask questions.
- Are removed when you log out.
As you use the site, we do record some information that could be traced to you. We record how you vote, the questions you ask, and the messages you write in Chats.
We also record when you log in and where you log in from (your IP address). We log the IP address so that if someone registers on the site claiming to be someone else then we can see where they are logging on from. It also helps us track any technical issues.
That sounds like a lot, but it doesn’t get given away and nobody will be able to trace it to you.
7. Cookies
The site uses cookies. These are mainly session cookies to allow you to stay logged in, and analytics cookies so we know how many people are using our site. Our analytics are recorded on our own system, not a third party.
Cookie Duration Type Purpose Intrusiveness _pk_id 13 months matomo It is used to store some details about the user, such as their unique visitor ID. Users can be automatically tracked across subdomains, without extra configuration. _pk_ref 6 months matomo It is used to store information that is needed to recognise users. The place the web page was visited from. _pk_testcookie per session matomo It is used to check if the server used by the visitor allows cookies. It is created and directly deleted. _pk_ses
_pk_cvar
_pk_hsr30 minutes matomo Short-lived cookies that are used to store data for the visit temporarily. Cookies expire and are removed from the server. PHPSESSID per session imanengineer.org.uk It is a cookie generated in each session by the server. It is used to establish the user’s session and to pass data about the state via a temporary cookie. borlabs.cookie 1 year imanengineer.org.uk You cannot continue on the server without accepting this cookie. If the terms of this cookie are not accepted, you cannot enter the page. wordpress_logged_in per session imanengineer.org.uk It is used to indicate when the user has logged in and what user it is. This cookie is kept in the web interface, as well as when one logs in. mtm_cookie_consent
or
mtm_consent
or mtm_consent_removed30 years matomo Whether or not the user accepts the consent. Created with an expiration date of 30 years to remember if consent was given or not.
8. Security measures
We take the security of your data seriously. Measures include:
- Access controls to ensure only authorised personnel have access.
- Regular audits of our systems to identify and mitigate potential security risks.
9. International data transfers
We may transfer your data outside the UK and EEA. When we do, we ensure the following protections are in place:
- Standard Contractual Clauses (SCCs) or other legally approved safeguards.
- Data Processing Agreements with third parties to ensure compliance with GDPR.
10. Changes to this Privacy Policy
We may update this Privacy Policy to reflect changes in our practices or legal obligations. This policy was last reviewed on 7th February 2025 and will be reviewed again in 12 months.
By continuing to use our site, you agree to the terms outlined in this Privacy Policy.
For any questions or concerns, contact us at privacy@mangorol.la